ࡱ> XZW [Lbjbj>> .fpTpT[Dnnnnn$D!0! ! ! ! ! ! !$"k%b.!n.!nnC!jnn!!V@\pTؔY Y!0!x% %\\8%n `.!.!!% 4:  University Assembly MINUTES April 11, 2016 4:10 P.M. Erma Ora Byrd Hall Auditorium Call to Order Mr. Christian Benefiel Approval of Minutes of the Fall 2015 Assembly Meeting Mr. Benefiel With no amendments, the Fall 2015 Minutes were approved by the Assembly (MSP). Approval of Candidates for Graduation Ms. Tracy Seffers Candidate lists were distributed electronically to faculty on March 29, 2016. Corrections and amendments have come confidentially to the registrar. Additional amendments will come as final grades are submitted and processed. The amended list for 2015-2016 candidates for graduation was approved by the Assembly faculty (MSP). IV. Presidents Report Dr. Mary J.C. Hendrix Dr. Hendrix expressed deep appreciation for all who have made her transition, and especially her inauguration, so smooth and welcoming. Many new initiatives and developments have happened or in the works: Interim VP for Finance Appointed Mr. James Vigil as Interim VP for Finance, replacing Ms. Anna Barker who left to pursue a special Girls, Inc. Mentoring Program in Maryland. A formal search for a new VPF is underway. Accreditation Visits Participated (with extreme pride) in the dual accreditation visits from the Commission on Collegiate Nursing Education and the West Virginia Board of Examiners for Registered Professional Nurses and the overall institutions site visit as part of the Higher Learning Commissions Pathways accreditation process - - each were very positive and complimentary to s outstanding faculty, staff and students. Provost Appointed Dr. Chris Ames as Provost of University to represent the institution and president at key events. The distinguished position of Provost better aligns our administrative, organizational infrastructure with that of our peer institutions. Special Advisory Council Forming a Special Advisory Council comprised of key members of the community to advise s President on new initiatives under consideration. Our first meeting occurred on March 30th. This informal group will help provide the President with the same kind of community advice that several of our academic departments are benefiting from with their advisory committees, including strategic discussions about engaging our WV legislators. 2016 Presidents Award Recipients Selected Dr. Sylvia Manning and Mr. Thomas Blondell as recipients of the 2016 Presidents Award during commencement, recognizing their special contributions to during their time here. May 7th Commencement Speaker James A. Leach - Chair in Public Affairs, Visiting Professor of Law and Senior Scholar at the University of Iowa College of Law. Dr. Leach joined the College of Law after serving most recently as the Chairman of the National Endowment for the Humanities. Leach is best known for his 30 years of service as a representative in Congress where he chaired the Banking and Financial Services Committee, the Subcommittee on Asian and Pacific Affairs, and the Congressional-Executive Commission on China. Following his time in Congress, he was a Professor at the Woodrow Wilson School at Princeton University and Interim Director of the Institute of Politics and Lecturer at the John F. Kennedy School of Government at Harvard University. FY17 Budget Shortfall To begin to address the FY17 budget shortfall, specific initiatives have been outlined under the categories of Revenue Generating and Cost Savings. A few initiatives for generating additional revenue include: 1) 2016 Master Scholars Program, leveraging the CATF events with expert lectures on nutrition, wellness and life-long learning; 2) signed contractual arrangement with several vendors to sell University merchandise in local stores (13); and 3) bond refinancing. Washington, D.C. Embassies Orchestrated the development of a list of Embassies in Washington, D.C., representative of the 17 countries our international students currently hail fromfor the purpose of engaging them in our university activities and as supporters of additional recruitments. Collaborative Clinical Service Collaborative discussions with Konrad C. Nau, MD, DeanWVU School of Medicine/Eastern Divisionlto strategize about the provision of clinical service, education and research partnerships. Chair of Business Administration One of the significant leadership job postings is for the Chair of Business Administration, which we are proposing to expand to a more encompassing role for a Business School initiative funded by pledged support from the business community. University Branding Solicited Dean Dow Benedicts help in reviewing the University logo suggestions. Launched Monthly Institutional Highlights, starting with March, to promote faculty, staff and student activitiesby our Office of University Communications. Promoted Instagram Photo Contest #myU over April 14-15 to advance s photo image. Future Developments: hosting a Gubernatorial Debate, details released soon; New summer internship programs for students ( HYPERLINK "http://www.shepherd.edu/summer-internships" http://www.shepherd.edu/summer-internships); The launching of a Center for Innovation; Inauguration Partnership Sponsors, who have contributed over $50k to date to support new student scholarships for the Class of 2020, in addition to partially defraying the cost of the inauguration event. Dr. Hendrix again expressed her gratitude for the welcome she has received upon her return to . Dr. Hendrixs report was warmly received by the Assembly. Elections University Assembly Moderator (one-year renewable term)--Mr. Benefiel is incumbent Mr. Benefiel was nominated from the floor, and nominations closed (MSP). Mr. Benefiel was re-elected by acclamation. University Assembly Secretary (one-year renewable term)--Registrar Seffers is incumbent. Mr. James Klein was nominated from the floor, and nominations closed (MSP). Mr. James Klein was elected by acclamation. University Assembly parliamentarian (one-year renewable term)--Dr. Anders Henriksson is incumbent (retiring) Dr. Christopher Lovelace was nominated from the floor, and nominations closed (MSP). Dr. Christopher Lovelace was elected by acclamation. Student Life Council Faculty Representatives (two-year term, non-renewable)--Dr. Nicolas Pologeorgis and Dr. Yu-Hsuan Liao (terms are expiring); Dr. Andro Barnett and Dr. Greg Place (Graduate) continue 2016-2017. Dr. Jonathan Gilkerson and Dr. Francoise Nelles self-nominated from the floor, and nominations closed (MSP). Drs. Gilkerson and Nelles were elected by acclamation. VI. Vote on Constitutional Amendment Proposed changes are to correct old references to General Studies, and to update with references to Provost (vs. VPAA) Two additional instances of General Studies had not been highlighted, but were added to the amendment. Paper ballots will be distributed to Assembly members by campus mail on Monday, April 18. Ballots should be returned to the Assembly by campus mail. Ballots received will be tallied by the Assembly Cabinet on Tuesday, April 19, and results reported to the Assembly. VII. Reports to the Assembly Advisory Council of FacultyDr. Shurbutt A handful of issues that are of particular importance to faculty and staff have been the focus of the Higher Education Policy Commission and Advisory Council of Faculty this academic year: I. National Common Core Standards for Public Education: In WV these have been replaced by Workplace and College Readiness Standards (Next Generation Standards). There is not a great deal of change in English readiness standards and National Common Core Standards, with more emphasis on analysis, comprehension, and non-fiction. II. Complete College America (CCA) Initiative: West Virginia was represented in the November 18-19 CCA Indianapolis Conference on alternatives to Developmental education. The conference was supported by the Lumina and Gates foundations. The HEPC, under Vice-Chancellor Dennisons leadership, held a spring summit (bringing administrators on-board) on April 7, and has scheduled fall institute (September 8-9 at Stonewall Resort) to explore with the key players implementing co-requisite education across the state implementation that would address the developmental issues in higher education and encourage college retention and higher graduation rates. s stretch course models in math and English are consistent with the CCA goals of the State, and was a leader in addressing the developmental issue some years ago. The co-requisite issue comes on the heels of HEPC efforts to improve and streamline transfer of courses throughout the State: Transfer and Articulation and Reverse Transfer rulesall aimed at college completion. III. Legislative Report and PEIA Update: Addressing the PEIA shortfall and budget crisis, as well as the legislative responsibility for funding PEIA, was the major issue in the past legislative session. The agreement among Republican leaders that new sources of tax revenue were a necessity was not addressed during the session, and the proposed cigarette tax was not passed. The budget is still being debated, and at this point there are several alternatives being discussed: the tax hike, a 10-18% budget cut for higher education, elimination of the WV Promise Scholar Program, and the PEIA shortfall being passed on to the insured. IV. Legislative Session: SB 369. This bill eliminates certain HEPC reports to the legislature. HB 4145. This bill permits firearms on campus and public places, but allows institutions to establish their own rules regarding firearms. HB 4014. Prevents the State Board of Education from implementing Common Core National Academic Standards and Assessments, despite the hard work of WV educators to develop them, and despite the millions of dollars already spent to train teachers and implement the standards. Budget Issue still remains fluid and potentially damaging to Higher Education. V. Great Teachers Seminar, June 20-23. The Great Teachers Seminar, supported by the HEPC and under the auspices of the Advisory Council of Faculty, continues to offer a superb learning experience to the best and brightest of us. The cost to institutions is minimal ($299 for four days); the benefits are great. This past year was represented by Dr. Chiquita Howard-Bostic at the Seminar. Dr. Howard-Bostic shared her experiences today at the noon CTC Faculty Forum. Dr. Keith Alexander will represent this summer, and an additional space is available for another interested faculty person. Dr. Shurbutts report was warmly received by the Assembly. B. Faculty Senate Dr. Tuttle The Faculty Senate is in period of transition: this semester marks the end of the Senates 2 year cycle, and is the end of my term as Senate President. The Senates final meeting of the semester is April 18, where new senators will be seated and officers elected. Major outcomes for academic year 2015-2016: a. Second year of administrator evaluation program b. Academic Structures Task Force has met and is moving forward with the creation of a Business School. c. Consulting/Gateway finance subcommittee has met and though its final report is still pending, members see the need to continue its call for transparency, accountability, and inclusive financial decision-making. d. The Beacon student activity and retention system completes its first year in operation, with data and reports to the Senate coming next fall from Student Affairs. e The conversion to Wordpress Content Management System (CMS) is complete. The Senate extends thanks to Secretary Jeff Groff for his work to ensure that all Senate minutes are available up to the present. f. Faculty received a small raise this year added to their base salaries. g Title IX presentations/information: compliance director Annie Lewin is helping to ensure awareness, accurate reporting and compliance, and safe practices regarding sexual assault and abuse. h. Great Colleges To Work For surveys continue annually, and the Senate encourages all employees to complete the survey timely. Dr. Tuttle offered many thanks to the senators from each department and to ACF rep Dr. Sylvia Shurbutt. Thanks as well to Provost Ames, Interim President Manning and President Hendrix for their accessibility and engagement with Senate issues. In closing, Dr. Tuttle affirmed that the Faculty Senate is an important center of the campus community, and is positioned well to continue working on behalf of the faculty with Drs. Ames and Hendrix. These are challenging times for universities, and for University, but proactive, transparent approaches to issues will help University optimize operations moving forward. It has been my honor and privilege to be a member of the Faculty Senate. Dr. Tuttles report was warmly received by the Assembly. C. Advisory Council of Classified EmployeesMr. Ken Harbaugh (given by Mr. Brian Hammond) As of this date, the Mercer survey continues to be worked on by the Higher Education Policy Commissions office of Human Resources. There has been very little communication with the stakeholders, the classified employees. It now has been over 20 years since the last time the classified employees system of personnel management has had a true update. The ACCE continues to work on developing relationships with key leaders in the legislature. The past few months we have met with the chairs and vice chairs of the education committees in both the house and the senate along with other legislative leaders. We meet with these leaders to appeal to them to help stop the erosion of funds to our institutions. We also continue to ask the Chancellor, college presidents, and others within the system to organize a unity agenda and to provide the leadership that is needed to save us from further cuts in our funding. I know that Dr. Shurbutt is working hard with the Advisory Council of Faculty in this fight, but now in my opinion, it is time for both the Faculty Senate, Classified Employee Council and our administration to join in that fight by inviting area legislator on campus to hear our story on how we are being hurt by these cuts. This has to be a team effort or we'll continue to be a target for more and deeper budget cuts. Mr. Harbaughs report (via Mr. Hammond) was warmly received by the Assembly. D. Classified Employees Council Mr. Brian Hammond The Classified Employee Council of discussed and worked on the following this past year. 1. We participated in the search for and hiring of President Hendrix. 2. We sat on the budget advisory committee. There is a lot of work to be done in the future for committee with input from all of the community being important. 3. s Chief Human Resources Officer, Dr. Marie DeWalt, along with Marian Willauer and Tammy Gill from the HR office, attended our monthly meetings. They kept us informed about the changing and evolving systems of wvOASIS and Kronos for the payroll, time keeping and leave tracking functions. The HR personnel have put a lot of work and sweat into trying to get ready for these systems to roll out. Kronos, in conjunction with wvOASIS, will have a large impact on classified, non-classified and student employees. 4. Due to the budget reduction this year, which meant a further reduction in the money available to Classified Employees in our Development Fund, we had to be very vigilant in the requests and spending from this fund. 5. Dr. Hendrix approved the Councils recommendation to bestow the title of Classified Employee Emeritus on five recipients this year. This is the largest number I remember. They will be recognized at our Spring business meeting and luncheon on Thursday, April 28. We will also recognize those employees who have achieved 5 year service milestones starting at 20 years of service, along with recent retirees. The Council looks forward to working with Dr. Hendrix in the future to make better. Mr. Hammonds report was warmly received by the Assembly. E. Student Life Council Andro Barnett (given by Dr. Gregory Place) The actions of the Student Life Council included: Organizations Black Student Union became an organization--October 8 Anime club requested their name be changed to Asian Culture and Anime Club--October 8 4-H club became a recognized clubOctober 22 University Republicans become a re-updated and reorganized on campusOctober 22 Criminology Club was changed to Sociology and Criminology ClubNovember 15 University Food Recovery Network Chapter Club was brought to discussion but they are still working on details. Civil war Reenactors Club become a recognized club on campus Campus Canvas became a recognized club on campus Policies and New Initiatives Discussion of vaping in residence halls (now prohibited) Election of a new chairperson was performedSara Lee Discussion of the new residence hall was presented New Veterans center opened on February 10 Dr. Barnetts report (via Dr. Place) was warmly received by the Assembly. VIII. Adjournment Mr. Benefiel The Assembly heartily approved (MSP). The Assembly adjourned at 5:09pm. Respectfully submitted, Tracy L Seffers, Registrar Secretary to the Assembly %^ U  3;<=>W7!@M 9Qp   *+#$ĽĽĽӽĽ̸ĽĽӽӽĽĽĽĽİhA[lhoM hJ5 hoMhoMhJhoM5 hoMhJhJ hoM5 hY5hWhY5hYhYhY56hYhY5E%&5?]^  U 8  23gdoM & FgdY^gdY & FgdYgdY3;=>W7 9  *#gdoM#qhi  sK9 ! & FgdY & FgdY & FgdW & FgdW & FgdWgdYgdoM  BCmnopqgh   8Yrs)+IJK 9 !!R!T!!!!=">"c""""Q$R$q$r$黦 hP/5 hvC5h&)hWhY5hW hW5hY hoMhJhoMjh'0JUh;hJ0Jh'jh'UhA[l hoMhoMhJhJ5hJ=!"=">"c""E#Q$R$q$r$$$Y%Z%&**I-J-f-g-h^hgdJh^hgdM^gds@| & FgdvCgdvC & Fgd&) & Fgd&)gdY & Fgd&)r$$$$W%X%&&-:..L/M/N/22C2D2F2e2u4v4444 55o5u555555555O6T6[6c6g66666666666777777777777777 88#8b8f8u8x8򾺾hh, hJ5 hvChMh]hvChMhM>*hJhs@|hMhP/hvC5hP/hY5 hA[l5Ig--:.M/N///22C2D2F2e2f2o3p3337455667889gd,gdvC^gdMh^hgdMx8888888999(969::R:e::::;;;=;M;j;k;@@@3AGGGGGH-HHHI+IWIuIhJJJJKKKKKKLLL L LZL[Lǿ hWhWhW hJhvlhJ hJhW hJ5 hW5hWhY5hYhA[lh:h:5h:hP/h:hX5 hA[l5h:hY5h]hh,;99::;;k;l;<<@@@@3A4AAAABDrE G GiGjGGGgd:gdP/gdvCgd,GGGGHH-HcHHH6III6JgJhJJJJ&KPKQKKKKLL`gdJgdJgdYgdvCgd:L L L L#L$L%L&LAL[LgdY ,1h/ =!"#$% j 666666666vvvvvvvvv666666>6666666666666666666666666666666666666666666666666hH6666666666666666666666666666666666666666666666666666666666666666662 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~ OJPJQJ_HmH nH sH tH J`J Normal dCJ_HaJmH sH tH DA D Default Paragraph FontRiR 0 Table Normal4 l4a (k ( 0No List H`H Y No SpacingCJ_HaJmH sH tH 6U`6 J0 Hyperlink >*B*phPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭V$ !)O^rC$y@/yH*񄴽)޵߻UDb`}"qۋJחX^)I`nEp)liV[]1M<OP6r=zgbIguSebORD۫qu gZo~ٺlAplxpT0+[}`jzAV2Fi@qv֬5\|ʜ̭NleXdsjcs7f W+Ն7`g ȘJj|h(KD- dXiJ؇(x$( :;˹! I_TS 1?E??ZBΪmU/?~xY'y5g&΋/ɋ>GMGeD3Vq%'#q$8K)fw9:ĵ x}rxwr:\TZaG*y8IjbRc|XŻǿI u3KGnD1NIBs RuK>V.EL+M2#'fi ~V vl{u8zH *:(W☕ ~JTe\O*tHGHY}KNP*ݾ˦TѼ9/#A7qZ$*c?qUnwN%Oi4 =3N)cbJ uV4(Tn 7_?m-ٛ{UBwznʜ"Z xJZp; {/<P;,)''KQk5qpN8KGbe Sd̛\17 pa>SR! 3K4'+rzQ TTIIvt]Kc⫲K#v5+|D~O@%\w_nN[L9KqgVhn R!y+Un;*&/HrT >>\ t=.Tġ S; Z~!P9giCڧ!# B,;X=ۻ,I2UWV9$lk=Aj;{AP79|s*Y;̠[MCۿhf]o{oY=1kyVV5E8Vk+֜\80X4D)!!?*|fv u"xA@T_q64)kڬuV7 t '%;i9s9x,ڎ-45xd8?ǘd/Y|t &LILJ`& -Gt/PK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-![Content_Types].xmlPK-!֧6 0_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!0C)theme/theme/theme1.xmlPK-! ѐ' theme/theme/_rels/themeManager.xml.relsPK] [Dfr$x8[L'+-/3#!g-9GL[L()*,.012 Bm[DXL# @0(  B S  ?beFQ **--c;j;A<H<BB]DS;7 g%n%%%:&B&a)h)--..//?>>BBն3333333333333*+#$<3=3@@*A+AtAuABBZD]Dxb3bV7vP6H}0f0^`0o(.8^8`.L^`L. ^ `. ^ `.xL^x`L.H^H`.^`.L^`L.^`o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L.^`o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L.x6H}3bԐ                          #EJ:cA#iZ?:cA#^ :cA# :cA#nU>:#8ٰ:#M:#a!:#"+:#--:#Q9:#e;:#v<:cA#F5?:cA#:cAUC:cA#qC:cA#x%D:cA#-FS:cA#3-V:cA#)[D/\D]:cA#s_:cA#-`:cA#Mc:cA#O}d:cA#P h:cA#Rh:cA#t1*i:cA#k:cA#An:cA#\>p:cA#i w:cA#N^~:cA#W&)P/:vCJoMA[ls@|'$vl,XYM][D]D@BBBB[DH@UnknownG*Ax Times New Roman5Symbol3. *Cx Arial7.@CalibriA$BCambria Math"qhcDGcDG3 (:"|3 (:"|!209D9DKHX  $PY2!xx  Tracy SeffersSylvia Shurbutt   Oh+'0( px   Tracy SeffersNormalSylvia Shurbutt2Microsoft Office Word@@\ה@\ה3 (:՜.+,D՜.+,< hp   University|"9D  Title 8@ _PID_HLINKSAr.+http://www.shepherd.edu/summer-internships  !"#$%&'()*+,-./012356789:;<=>?@ABCDEFHIJKLMNPQRSTUVYRoot Entry FVؔ[1Table4%WordDocument.fSummaryInformation(GDocumentSummaryInformation8OCompObjr  F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q